November 16, 1998
BULLETIN NO. 99-01
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS
SUBJECT: Special Instructions for FY 1999 Amounts Made Available Through June 15, 1999
1. Purpose and Background. Pursuant to section 626 of Division A, section 101 (b) of the Omnibus
Consolidated and Emergency Supplemental Appropriations Act, FY1999 (P.L.105-277):
- The appropriations and funds made available and authority granted under the Department of
Commerce, Justice, and State, the Judiciary, and Related Agencies Appropriations Act, 1999 shall
cease to be available after June 15, 1999.
- The appropriations and funds under the Act are to be apportioned in the manner established for
funds provided by a continuing resolution.
In addition, the managers' report on section 626 specifies that:
- The departments and agencies under the Act are directed to provide financial plans, including
funding requirements by month, to the Committees on Appropriations as soon as available, but no
later than November 20, 1998,
- OMB will provide copies of all apportionments to the Committees on Appropriations.
This Bulletin provides instructions on the financial plans that the agencies are required to submit to the
Committee on Appropriations and supplements instructions for apportioning in OMB Circular No.
A-34.
2. Apportionments. You must request a written apportionment as soon as possible. When you request
a written apportionment, be careful not to request a deficiency apportionment, that is, do not request an
amount that would anticipate the need for a supplemental appropriation. Place amounts which would,
except for section 626, be available after June 15, 1999, on line 5, with the notation "Not available
pursuant to P.L. 105-277."
3. Agency Financial Plans. Prepare an agency financial plan for each account covered by section
626. Follow the instructions in the attachment. Submit the plans to the OMB RMO, with primary
budget responsibility for the account. Do this as soon as possible, but not later than November 18.
When you receive OMB clearance, transmit one copy to each of the Committees on Appropriations.
Jacob J. Lew
Director
Attachment
AGENCY FINANCIAL PLANS
Prepare an agency financial plan for each account covered by section 626 of Division A, section 101(b)
of the Omnibus Consolidated and Emergency Supplemental Appropriations Act, FY 1999 (P.L.
105-277). Submit the plans to the OMB RMO with primary budget responsibility for the account. Do
this as soon as possible, but not later than November 18. After you receive OMB clearance, transmit
one copy to each of the Committees on Appropriations.
For each account, the amount approved by OMB through the apportionment is the agency's financial
plan at the account level, OMB normally apportions accounts by:
- quarters, which is called a Category A apportionment;
- annually for project, activities, or objects, which is called a Category B apportionment, or
- some combination of the above.
Since the reporting requirement is for monthly financial plans, distribute the amount apportioned at the
account level by month, except for June. Divide June in half.
Exhibit 1 is an illustration of an account that is apportioned by quarters. Be sure to include the footnote
indicated on all apportionments.
Exhibit 2 is an illustration of a monthly financial plan for the account in exhibit 1. Use the format in
exhibit 2 for the monthly financial plans to be submitted to the Committees on Appropriations.
The agency monthly financial plan must be within the amounts apportioned by OMB. Place the amounts
after June 15 in italics.
Exhibit 1
Fiscal Year 1999
APPORTIONMENT AND REAPPORTIONMENT SCHEDULE
| Agency |
Appropriation or Fund Title and Symbol |
Department of Government
Bureau
Bureau of Central Services |
Salaries and expenses
8091309 |
| Description |
Amount on Latest S.F. 132 |
Agency Request |
Action by OMB |
| BUDGETARY RESOURCES
1.Budget authority:
A. Appropriations P.L. 105-277 |
|
24,000,000 |
24,000,000 |
5. Temporarily not available
pursuant to P.L. 105-277 |
|
-7,000,000 |
-7,000,000 |
| 7. Total Budgetary Resources |
|
17,000,000 |
17,000,000 |
| APPLICATION OF
BUDGETARY RESOURCES
8. Apportioned*
Category A: Administrative
expenses
(1) First quarter
(2) Second quarter
(3) Through June 15 |
|
6,000,000
6,000,000
5,000,000 |
6,000,000
6,000,000
5,000,000 |
| 11. Total Budgetary Resources |
|
17,000,000 |
17,000,000 |
*No funds available after June 15, 1999. No new obligations may be incurred after that date.
Exhibit 2
Fiscal Year 1999
AGENCY FINANCIAL PLAN
| Agency |
Appropriation or Fund Title and Symbol |
Department of Government
Bureau
Bureau of Central Services |
Salaries and expenses
8091309 |
October
November
December
January
February
March
April
May
June 1 through 15
June 16 through 30
July
August
September
|
2,000,000
2,000,000
2,000,000
2,000,000
2,000,000
2,000,000
2,000,000
2,000,000
1,000,000
1,000,000
2,000,000
2,000,000
2,000,000 |
| Total annual amount |
24,000,000 |
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