OFFICE OF ADMINISTRATION
FREEDOM OF INFORMATION ACT
ANNUAL REPORT
Fiscal Year 1999
1999 Annual FOIA Report: PDF
(21 kb)
In case of questions concerning the annual FOIA Report, please contact:
Carol Ehrlich
FOIA Officer
Office of
Administration
725 17th Street, NW Room 5001
Washington, D.C. 20503
(202) 395-2273
Electronic address for report on the World Wide Web:
/WH/EOP/html/other/foia/index.html
How to Make a FOIA
Request:
A request made under the FOIA must be submitted in writing, by mail or
fax, to the following address:
Office of Administration
FOIA Officer
725 17th Street
NW
Washington, DC 20503
Phone: (202) 395-2273
Fax: (202) 456-7921
-Definitions of terms used in this report can be found at the end of
this report.
Exemption 3 Statutes
The Office of Administration has not
relied on the Exemption 3 statutes during the past fiscal year.
Initial FOIA/PA Access Requests:
All access requests,
whether first-party or third-party are included.
A. Numbers of initial
requests:
- Number of requests pending as of end of preceding fiscal year:
4
- Number of requests received during current fiscal year: 63
-
Number of requests processed during current fiscal year: 66
- Number of
requests pending as of end of current fiscal year: 1
B. Disposition of
initial requests.
- Number of total grants: 7
- Number of partial
grants: 8
- Number of denials and partial denials:
a. number of times each FOIA exemption used (counting each
exemption once per request)
(1) Exemption 1: 0
(2) Exemption 2: 1
(3) Exemption 3: 0
(4) Exemption 4: 2
(5) Exemption 5: 1
(6)
Exemption 6: 3
(7) Exemption 7(A): 0
(8) Exemption 7(B): 0
(9)
Exemption 7(C): 0
(10) Exemption 7(D): 0
(11) Exemption 7(E): 1
(12) Exemption 7(F): 0
(13) Exemption 8: 0
(14) Exemption 9: 0
- Other reasons for nondisclosure (total): 57
a. no records: 34
b. referrals: 0
c. request
withdrawn: 22
d. fee-related reason: 0
e. records not reasonably
described: 1
f. not a proper FOIA request for some other reason: 0
g.
not an agency record: 0
h. duplicate request: 0
I. other (specify): 0
Appeals of Initial Denials of FOIA/PA Requests
Again, all
access requests, whether first-party or third-party, are included.
A.
Numbers of appeals.
- Number of appeals received during fiscal year: 2
- Number of appeals processed during fiscal year: 2
B. Disposition of
appeals.
- Number completely upheld: 2
- Number partially reversed:
0
- Number completely reversed: 0
a. number of times each FOIA exemption used (counting each
exemption once per appeal)
(1) Exemption 1: 0
(2) Exemption 2: 0
(3) Exemption 3: 0
(4) Exemption 4: 0
(5) Exemption 5: 0
(6)
Exemption 6: 0
(7) Exemption 7(A): 0
(8) Exemption 7(B): 0
(9)
Exemption 7(C): 0
(10) Exemption 7(D): 0
(11) Exemption 7(E): 0
(12) Exemption 7(F): 0
(13) Exemption 8: 0
(14) Exemption 9: 0
Compliance with Time Limits/Status of Pending Requests:
Requests are counted from the time at which a request is "perfected."
A.
Median processing time for requests processed during the year.
1. number of requests processed: 66
2. median number of
days to process (including weekends and holidays): 22
No requests were afforded expedited processing.
B. Status of
pending requests.
1. Number of requests pending as of end of current fiscal
year: 1
2. Median number of days that such requests were pending as of
that date process (including weekends and holidays): 2
Costs/FOIA Staffing:
A. Staffing levels.
1. Number of full-time FOIA personnel: 0
2. Number of
personnel with part-time or occasional FOIA duties (in total work-years):
.5
3. Total number of personnel (in work-years): .5
Note: The employees performing the search of records in each
division varies depending upon the type and scope of search being conducted.
Therefore, we have only included the personnel performing the review in the
FOIA Office.
B. Total costs (including staff and all resources).
Search and review time/fees are tracked when the requester
is to incur processing fees. Search and review time is not tracked if charges
are to be waived.
Litigation fees are not tracked.
Fees:
A. Total amount of fees collected by agency for
processing requests: $18.75
B. Percentage of total costs: 17%
(Note: Search and review time is not tracked if charges are
to be waived.)
FOIA Regulations
(Including Fee Schedule)
/WH/EOP/html/other/foia/index.html
Basic Terms Used in this Report
1. FOIA/PA request -- Freedom of Information Act/Privacy Act request. A
FOIA request is generally a request for access to records concerning a third
party, an organization, or a particular topic of interest. A Privacy Act
request is a request for records concerning oneself; such requests are also
treated as FOIA requests. (All requests for access to records, regardless of
which law is cited by the requester, are included in this report.)
2. Initial Request -- a request to a federal agency for access to
records under the Freedom of Information Act.
3. Appeal -- a request to a federal agency asking that it review at a
higher administrative level a full denial or partial denial of access to
records under the Freedom of Information Act, or any other FOIA determination
such as a matter pertaining to fees.
4. Processed Request or Appeal -- a request or appeal for which an
agency has taken a final action on the request or the appeal in all respects.
5. Expedited processing -- an agency will process a FOIA request on an
expedited basis when a requester has shown an exceptional need or urgency for
the records which warrants prioritization of his or her request over other
requests that were made earlier.
6. Grant -- an agency decision to disclose all records in full in
response to a FOIA request.
7. Partial grant -- an agency decision to disclose a record in part in
response to a FOIA request, deleting information determined to be exempt under
one or more of the FOIA's exemptions; or a decision to disclose some records in
their entireties, but to withhold others in whole or in part.
8. Denial -- an agency decision not to release any part of a record or
records in response to a FOIA request because all the information in the
requested records is determined by the agency to be exempt under one or more of
the FOIA's exemptions, or for some procedural reason (such as because no record
is located in response to a FOIA request).
9. Time limits -- the time period in the Freedom of Information Act for
an agency to respond to a FOIA request (ordinarily 20 working days from proper
receipt of a "perfected" FOIA request).
10. "Perfected" request -- a FOIA request for records which adequately
describes the records sought, which has been received by the FOIA office of the
agency or agency component in possession of the records, and for which there is
no remaining question about the payment of applicable fees.
11. Exemption 3 statute -- a separate federal statute prohibiting the
disclosure of a certain type of information and authorizing its withholding
under FOIA subsection (b)(3).
12. Median number -- the middle, not average, number. For example, of
3, 7, and 14, the median number is 7.
13. Average number -- the number obtained by dividing the sum of a
group of numbers by the quantity of numbers in the group. For example, of 3, 7,
and 14, the average number is 8.
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